Skip to main content
International Faculty & Scholars Office IFSO
  1. HOME
  2. iServices
  3. Faculty/Scholar Instructions
  4. Separations and Early Departures

Separations and Early Departures

If you are ending your appointment at UCSD early, your visa status must be shortened accordingly. Please complete the following forms in iServices:

If you are ending your appointment at UCSD as planned, on the same end date noted on your DS-2019 or USCIS approval notice, then no action is needed. Your record will automatically close out in this case.

Submit an Early Departure can be done by emailing details to ischolars@ucsd.edu 

 

Confirm that you No Longer Require UCSD Visa Sponsorship

WARNING

Submitting a Separation/Early Departure will end UCSD's sponsorship of your visa status on that new end date. If you are not transferring your visa status to another institution or changing to a different status or permanent residency, you will have to depart the U.S. You should be aware of information on the J-1 grace period or H-1B grace period. If you shorten the program to a new end date that is in the future and then change plans, please make sure to notify ISEO immediately.

J-1

Please be careful when submitting a J-1 early departure request and make sure you are actually ending your J-1 status. You will have a 30-day grace period in which to depart the U.S. or change to a different visa status. A J-1 program should NOT be shortened in the following situations: 

  • You are moving to a different department at UCSD. Instead, your department needs to submit a J-1 Amendment. Please speak to your department contact regarding having this completed.
  • You are doing a Leave of Absence and intend to return to the same J-1 program. Instead, a Leave of Absence request should be submitted.
  • You are transferring your J-1 record to a different institution. Instead, an ISEO advisor needs to coordinate that transfer and will update your J-1 program dates. Please complete the J-1 Scholar Transfer Out Request form in iServices. 
  • You are changing to H-1B status at UCSD. ISEO staff will update the J-1 program dates when working on the H-1B.

 

H-1B/TN/E-3

If you are an H-1B employee and ending your employment at UCSD earlier than the end date of your H-1B approval notice, your H-1B petition must be withdrawn. Please be careful when submitting an H-1B early departure. An H-1B program should NOT be shortened in the following situations:

  • You are moving to a different department or appointment title at UCSD. Instead, an H-1B Amendment should be submitted by your department.
  • You are doing a Leave of Absence and intend to remain an employee of UCSD.

Finally, if the department initiated an H-1B employee's separation from employment, the department must offer to cover the reasonable cost of return transportation to the employee's home country (this does not include dependents); see  H-1B Early Termination Memo.