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Visa Services Online Payment Instructions

The International Faculty & Scholars Office at UC San Diego is entirely self-funded and must rely on fees charged to departments for its services in issuing documentation for international scholars to pursue exchange program activities or employment at UC San Diego.

IFSO Recharge Form

The recharge fee can now be paid online by completing the Visa Services Online Recharge Form.

Online Recharge Form

IFSO's online recharge form will change to align with the new Financial System (July 1, 2020), and fees will change, including the addition of a two-tiered structure to reflect different rates applied based on source of funds--institutional or credit card/outside payments, per institutional policy regarding overhead cost recovery

Fee Breakdown

 

FEES AS OF JULY 1, 2020 Recharge Payment Payment with overhead cost recovery (Credit Card Payments)

J-1 Scholar Initial Application Fee 

$551

$625

J-1 Scholar Extension Application Fee 

$368

$417

J-1 Rush Fee- this fee is in ADDITION to other applicable J-1 Fees 

$368

$417

H-1B Specialty Occupation Worker 

$2,625

Department must pay fee.

Employment-Based RUSH Fee--this is in ADDITION to other applicable fees 

$735

Department must pay fee.

Permanent Residence: Labor Certification 

$2,520

Department must pay fee.

Permanent Residence: I-140 Faculty via Labor Certification 

$2,520

$2,856

Permanent Residence I-485 J Supplement 

$315

$357

E-3 Australian Specialty Occupation Worker

$2,625

Department must pay fee.

TN – Trade NAFTA

$945

$1,071

Using IFSO Payment Form (Aventri) - Recharge Payment

IFSO's Recharge Form Linkhttps://na.eventscloud.com/ifso 

To enter payment for recharges (previously department index), please be prepared to provide specific POET(AF) information, this information should be provided to you by your fiscal administrator.

Step 1:  Go to IFSO's Recharge Form

Step 2:  Department Admin will be asked to enter the following information:
  • Your First Name, Last Name and UCSD email address
  • Faculty/Scholar's First Name and Last Name - enter their name as it appears on their passport
  • Faculty/Scholar's UC San Diego Home Department
  • Faculty/Scholar's Email Address - enter their UC San Diego email if they have one. Please try to avoid using @hanmail emails as we have experienced some technological issues with those accounts in the past.

  • Select the IFSO visa processing fee that is associated with the request being submitted to IFSO
Step 3:  Select Payment Method:
  • Department Recharge
    • Select if your department will be paying using POET(AF) information (previously referred to as index)
    • Reminder: Departments MUST pay processing fees for Postdoc appointments.
Step 4:  Payment page actions:
  • Application Information will contain reference number associated with specific payment transactions, department and faculty/scholar's contact information.
  • The Transaction Type section will allow the department to enter the required POET(AF) information
    • Project (always 7 characters)
    • Task (6-character max; generally, a single whole number)
    • Additional data, only required if sponsored research/grants
      • Award (6 characters, only if sponsored research)
      • Funding Source (7 characters, only if sponsored research)

***For questions regarding your department's POET(AF) information, please contact your fund manager***

  • Click Submit to provide IFSO with the POET(AF) information.
Step 6:  Confirmation page
  • An email with the transaction contents will be sent to you (departmental administrator) making the transaction and cc the scholar associated with the transaction.
  • You will have the option to "Print Record;" allowing you to print the confirmation webpage.
  • The "Receipt/Invoice" option will allow you to view a receipt for the payment as well as email a link to the receipt/invoice to yourself, the scholar, fund manager, or another individual.
    • We highly encourage the usage of the Receipt/Invoice option as the view and print options are clearer.

  • The email invoice function, will email a link to the invoice PDF. If no information is noted in the Message section, the body of the email generated will only contain a link to the receipt/invoice.

 

Note: IFSO's Recharge Form (Aventri) will time out after 30 minutes of inactivity. 

Using IFSO Payment Form (Aventri) - Credit Card Payment

IFSO's Recharge Form Linkhttps://na.eventscloud.com/ifso 

See instructions below to send an email request for the scholar to pay IFSO's processing fee.

Step 1:  Go to IFSO's Recharge Form

Step 2:  Department Admin will be asked to enter the following information:
  • Your First Name, Last Name and UCSD email address
  • Faculty/Scholar's First Name and Last Name - enter their name as it appears on their passport
  • Faculty/Scholar's UC San Diego Home Department
  • Faculty/Scholar's Email Address - enter their UC San Diego email if they have one. Please try to avoid using @hanmail emails as we have experienced some technological issues with those accounts in the past.

  • Select the IFSO visa processing fee that is associated with the request being submitted to IFSO
Step 3:  Select Payment Method:
  • Credit Card Payment by Scholar or Third Party - Institution overhead cost recovery fee
    • Select if the scholar or a third party will be paying the IFSO visa processing fee.
    • There is an institution overhead cost recovery fee for external (non-POET(AF) payments, the additional fee will be noted here and in the payment/invoice page.
    • Reminder: Departments MUST pay processing fees for Postdoc appointments via recharge with specific POET(AF) information.
    • The credit card payment option will not appear for certain payment selections, for example H-1B, as the department must pay that fee via recharge with POET(AF) information due to government regulations sorrounding the specific status. 
Step 4:  Payment page actions:
  • Application Information will contain reference number associated with specific payment transactions, department and faculty/scholar's contact information.
  • The "select your method of payment" will allow you to choose "Send email to Faculty/Scholar for payment" and click submit. This will generate an email to the scholar prompting them to make a payment for the fee you have selected.
Step 6:  Faculty/Scholar Pays
  • Faculty/Scholar will receive an email with a link to pay the specific fee you selected, as well as the reference number and email they must use to sign in. The Department Admin will be cc'd.

TIP: Make sure they use the email and reference number noted in the email from IFSO's recharge form.  

  • Once signed in to IFSO's Recharge Form, in the "select your method of payment" section, the Faculty/Scholar should select "submit credit card payment" which will generate fields required for the Faculty/Scholar to complete their credit card payment.

  • Once payment is made, the confirmation page will appear.
  • An email with the transaction contents will be sent to the departmental administrator and cc the scholar associated with the transaction.
  • The Faculty/Scholar will have the option to "Print Record" which allows them to print the confirmation webpage.
  • The "Receipt/Invoice" option will allow the Faculty/Scholar to view a receipt for the payment as well as email a link to the receipt/invoice to themselves or another individual.
    • We highly encourage the usage of the Receipt/Invoice option as the view and print options are clearer.

  • The email invoice function, will email a link to the invoice PDF. If no information is noted in the Message section, the body of the email generated will only contain a link to the receipt/invoice.

Note: IFSO's Recharge Form (Aventri) will time out after 30 minutes of inactivity. 

Using IFSO Payment Form (Aventri) - Third Party Payer

IFSO's Recharge Form Linkhttps://na.eventscloud.com/ifso 

See instructions below to send an email request for a third party to pay IFSO's processing fee.

Step 1:  Go to IFSO's Recharge Form

Step 2:  Department Admin will be asked to enter the following information:
  • Your First Name, Last Name and UCSD email address
  • Faculty/Scholar's First Name and Last Name - enter their name as it appears on their passport
  • Faculty/Scholar's UC San Diego Home Department
  • Faculty/Scholar's Email Address - enter their UC San Diego email if they have one. Please try to avoid using @hanmail emails as we have experienced some technological issues with those accounts in the past.

  • Select the IFSO visa processing fee that is associated with the request being submitted to IFSO
Step 3:  Select Payment Method:
  • Credit Card Payment by Scholar or Third Party - Institution overhead cost recovery fee
    • Select if the scholar or a third party will be paying the IFSO visa processing fee.
    • There is an institution overhead cost recovery fee for external (non-POET(AF) payments, the additional fee will be noted here and in the payment/invoice page.
    • Reminder: Departments MUST pay processing fees for Postdoc appointments via recharge with specific POET(AF) information.
    • The credit card payment option will not appear for certain payment selections, for example H-1B, as the department must pay that fee via recharge with POET(AF) information due to government regulations sorrounding the specific status. 
Step 4:  Payment page actions:
  • Application Information will contain reference number associated with specific payment transactions, department and faculty/scholar contact information.
  • The "select your method of payment" will allow you to choose "Send email to Faculty/Scholar for payment" and click submit. This will generate an email to the scholar prompting them to make a payment for the fee you have selected.
Step 6:  Third Party Payer
  • The Department Admin and Faculty/Scholar will receive an email with a link to pay the specific fee you selected, as well as the reference number and email they must use to sign in. This email can be forwarded to the Third Party that will be paying via credit card.

TIP: Make sure they use the email and reference number noted in the email from IFSO's recharge form.  

  • Once signed in to IFSO's Recharge Form, in the "select your method of payment" section, the Third Party Payer should select "submit credit card payment" which will generate fields required for the individual to complete their credit card payment. They can remove the Scholar's name from the Cardholder name section to add the appropriate information.

  • Once payment is made, the confirmation page will appear.
  • An email with the transaction contents will be sent to the departmental administrator and cc the scholar associated with the transaction.
  • The "Receipt/Invoice" option will allow the Third Party Payer to view a receipt for the payment as well as email a link to the receipt/invoice to themselves.
    • We highly encourage the usage of the Receipt/Invoice option as the view and print options are clearer.

  • The email invoice function, will email a link to the invoice PDF. If no information is noted in the Message section, the body of the email generated will only contain a link to the receipt/invoice.

Note: IFSO's Recharge Form (Aventri) will time out after 30 minutes of inactivity. 

J-1 Recharge Payment

The online payment process allows departments to make payments POET(AF) information (previously referred to as index) or J-1 Exchange Visitors to pay the J-1 service fee and/or RUSH fee directly using their credit card; the process must be initiated by the sponsoring department completing the Visa Services Online Recharge Form.

If the department checks the "credit card" payment option, an email alerting the prospective J-1 scholar will be sent to them, with details on how to pay the fee using their credit card.  IFSO will verify that payment is made prior to issuing the requested DS-2019.

Regular processing time for J-1 scholar applications by the International Faculty & Scholar Office is ten business days, provided all required information/documentation has been submitted by the sponsoring department; "RUSH" fee service reduces processing time to five business days (often fewer).

H-1B Recharge Payment

Fee payments for H-1B must be paid by the sponsoring department via POET(AF) information (previously referred to as index). They cannot be passed onto the UC San Diego international employee; nor can the employee pay any of the U.S. Citizenship and Immigration Services filing fee costs. Each USCIS fee must be issued on a separate check.

Any complete H-1B packet requesting a start date in less than three-month’s time from submission to IFSO will be charged the IFSO Employment-Based RUSH fee. Our standard processing time remains two months, but mailing and USCIS processing times also must be calculated when planning for an H-1B start date.  

Visit http://ifso.ucsd.edu/dept-facilitators/h1b/index.html for general information and processing times. 

Please note that the recharge fee is for IFSO's processing of the H-1B, while the checks requested from disbursements are to pay for the USCIS fees. For information regarding how to order the checks visit: https://ifso.ucsd.edu/_visa/checks.html

Permanent Residency Recharge Payment

Fee payment for the Labor Certification (LC) must be paid by the sponsoring department via POET(AF) information (previously referred to as index). The fee cannot be passed onto the UC San Diego international employee. Other permanent residency related fees can be paid by either department or scholar.

All USCIS checks must be made payable to "U.S. Department of Homeland Security" (not "USDHS" or "DHS"). Each USCIS fee must be issued on a separate check. For information regarding how to order the checks visit: https://ifso.ucsd.edu/_visa/checks.html

Questions?

For questions, concerns or to make a correction please contact our office at ifsorecharge@ucsd.edu.

Please note: We cannot begin processing any requests, regardless of payment date or application submission, until we have the completed request package and payment.