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J-1 Exchange Visitor

Overview and Eligibility

J-1 Category Overview

J-1 Exchange Visitor categories are usually the most appropriate classification for international visitors who come to UC San Diego temporarily to teach or engage in research.

J-1 Category Duration
J-1 Short Term
  • Maximum duration 6 months
  • *No extensions beyond this period will be allowed
J-1 Research Scholar/Professor
  • Maximum up to 5 years
  • *Will only authorize for appointment duration
J-1 Student Intern
  • 12-month limit
  • For students who have not completed a bachelor's level degree program and are currently enrolled in one in their home country
  • *Includes a J-1 Student Intern Evaluation requirement

If your prospective scholar has not completed a bachelor's level degree program and is currently enrolled in one in their home country, you must request the "Student Intern" category.

For a list of UC San Diego appointment titles for which the J-1 can be requested, see PPM 200-16 "Supplement 1" pdf.  All Staff Research Associate appointments using the J category must be full-time. Persons with PhDs or MDs need to be appointed as Postdocotoral Scholars or Visiting Scholars; we will not issue a DS-2019 for Staff Volunteer appointments for someone who has a terminal degree (PhD or MD) or for a Visiting Graduate Student who has exhausted their two-year appointment through the Graduate Division.

A visitor is not eligible for J status under the following circumstances:

1. If the scholar has completed a previous J program (e.g. Student, Specialist, Dependent, etc.) which lasted more than 6 months and is now requesting J status as a Research Scholar or Professor to start a new program. There must be a 12-month gap between the end date of the previous J1/J2 program and the start date of the new J program.
2. If the scholar has completed a previous J program in the Professor or Research Scholar category, they are subject to a 24-Month Bar that prohibits repeat participation in a new J program as a Professor or Research Scholar.
3. If the scholar has applied for U.S. Permanent Resident status (green card).
4. If the scholar has applied for a Waiver of the Two-Year Home Residence Rule and received approval notification from the U.S. Department of State or the U.S. Citizenship and Immigration Services (USCIS).
5. If the position at UC San Diego is tenure track.
6. If the position entails clinical training (e.g., section 2111 or 2113 compliance with the state medical board is required in order to fulfill requirements of the position).

Processing Time and Cost

Departments should allow at least 45 days between submission of the DS-2019 request to IFSO and the anticipated start date of the Exchange Visitor's program, to allow for mailing, SEVIS fee payment, visa application, visa processing--including any required background checks--and  travel arrangements.  IFSO will automatically push the start date back 45 days from receipt of the request. RUSH processing request start dates will be honored as much as possible, subject to the discretion of the Scholar Advisor, but the department will need to be in close communication with IFSO in order to amend the anticipated start date of the Exchange Visitor based on the visa application process as it unfolds.

The IFSO standard processing time is up to 10 business days from receipt of a complete DS-2019 request and all required documentation, including the required recharge fee, and five business days (usually fewer) with RUSH processing.

Description Fee Who Pays? Note
IFSO Application Fee (New and Extension)

Initial $525

Extension $350

EITHER Department or J-1 Scholar

Department pays by recharge or scholar can pay by credit card.

Note: department must pay recharge for all postdoc appointments.

IFSO Rush Fee

$300

EITHER Department or J-1 Scholar Department pays by recharge or scholar can pay by credit card.
SEVIS Fee $220 EITHER Department or J-1 Scholar Normally, J-1 pays. Covers all J-2s and future extensions. Fee is paid to U.S. Department of Homeland Security.
Visa Fee (aka MRV Fee) $160 J-1 Scholar Each visa applicant must pay (J-1, J-2s) and for each subsequent visa. Fee is paid to U.S. embassy or consulate.
Visa Reciprocity Fee Variable J-1 Scholar Only applies in some countries.
J-1 fee resources:

IFSO Advisor Breakdown

IFSO immigration advisors work on cases according to the Scholar's last name; for additional information, please contact the immigration advisor assigned to the Scholar's last name.

Scholar Last Name Advisor Name
A - H Dalia Alshamas
I - P Marie Manlapaz
Q - Z Lucas Olson
Administrative Support:

J-1 Resources

Form I-9

I-9 procedures for J-1 employees are complex. USCIS has published the Handbook for Employers (M-274) to provide guidance; see particularly the J-1 section.  Please contact ischolars@ucsd.edu if you have any questions.

English Language Proficiency

The Department of State requires scholars to have “sufficient proficiency in the English language, as determined by an objective measurement of English language proficiency, successfully to participate in his or her program and to function on a day-to-day basis." [22 CFR 62.11(a)(2)].

The International Faculty & Scholars Office will accept any of the following as proof of English language proficiency:

  • Test score copy with Exchange Visitor's (EV) name (minimums) 
    • IELTS
      • 6 (overall band score)
    • TOEFL
      • 500 (paper based)
      • 173 (computer based)
      • 61 (internet based IBT)
    • PETS
      • 5
    • NOT accepted: TOEIC and TOEFL ITP
  • Institutional statement/certification with EV's name
    • Verifies that Exchange Visitor possesses English language proficiency high enough to function daily within the UCSD position and within the local U.S. community
    • Issued on letterhead in English within the past 6-months
    • Includes signature from school official
  • Diploma with EV's name
    • For graduates of schools that teach in the English language (e.g., schools in the UK, Australia, New Zealand, etc.)
  • Sponsor Interview Certification
    • Must include interview details (supervisor name, date of interview, duration of interview, format of interview, and supervisor signature).
    • If supervisor has had numerous discussions in English over a certain time period, please indicate in the box to the left of the interview details "numerous discussions in English over the past x months (years)" or similar, appropriate phrase demonstrating that an evaluation of English skills was able to be made.

Please Note: ALL scholars will need to submit this proof, even if their home country's primary language is English or if their native language is English.

Minimum Financial Support

While federal regulations do not stipulate a minimum amount of financial resources required to support an Exchange Visitor during their program in the U.S., they do require that Exchange Visitor Programs determine that enough funding exists for the Exchange Visitor to carry out their program activity successfully without needing additional employment. The International Faculty & Scholars Office has determined that, in the absence of other minimum amounts stipulated by the Graduate Division, the following minimum monthly financial support is required:

Single:  $2,400

Accompanying J-2 spouse: $800/month additional

Accompanying J-2 child: $400/month additional per child

*Exception: Postdoctoral appointment letter is sufficient proof to meet these requirements for title codes 3252, 3253, and 3254. No additional funding is required.

In addition, J-1 scholars and their dependents must have health insurance coverage that meets the standards established by federal regulation. Visitors with non-salaried academic titles (Visiting Graduate Student and Visiting Scholar) may enroll in the Visiting Academic Benefit Plan (VABP).

Proof of funding is required and a full month's funding must be accounted, even if the scholar's stay is less than one full month. Funds must be current, existing liquid funds, which means stocks, bonds, mutual funds, and etc. are not acceptable.

Documentation required for proof of funding:

  • On official letterhead
  • Translated to English
  • Amount in or coverted to U.S. dollar (try the XE Currency Site for an online converter)
  • Examples:
    • Scholarship letter on organization's letter head
    • Recent bank statement showing currently existing liquid funds
      • If funds are from a family member or other individual, our office will require an additional signed statement from that individual that they will be supporting the Exchange Visitor.
    • Not acceptable: stocks, bonds, mutual funds

Medical Scholars: Five-Point Statement

NOTE: UC San Diego's Exchange Visitor Program may not be used for J-1s in clinical training opportunities; all J-1 clinical training programs for foreign medical graduates must be overseen by the Educational Commission on Foreign Medical Graduates (ECFMG), which issues the Form DS-2019 using the category of Alien Physician.  Any position requiring full compliance with the licensure regulations of the Medical Board of California (e.g., section 2111 or 2113) is not appropriate for J-1 sponsorship through the UC San Diego Exchange Visitor program. The H-1B classification may be used in certain circumstances; see policy for International Medical Scholars

Any foreign medical graduate pursuing a J-1 Research Scholar/Professor program in the United States that involves incidental patient contact must apply for their J-1 visa with the "Five-Point Statement" (see below) appended to their application materials. The International Faculty & Scholars Office will attach this Five-Point Statement to the Certificate of Eligibility for a J-1 Visa (Form DS-2019) it issues to the prospective J-1 Exchange Visitor. This statement must be signed off by the Dean of the School or Medicine or their designee.

The wording of the Five-Point Statement is prescribed by federal regulation at 22 CFR § 62.27(c) (iii), and is reviewed by consular officers at the time of visa application and by immigration inspectors at the port of entry to the United States.

How to prepare your statement

Please include the following statement on departmental letterhead with the signature as indicated below; upload the completed statement to ISD.

The government-prescribed wording must be followed exactly:

A. The program in which the [insert scholar name] will participate is predominantly involved with observation, consultation, teaching or research.

B. Any incidental patient contact involving the alien physician will be under the direct supervision of a senior faculty physician who is a U.S. citizen or resident alien and who is licensed to practice medicine in the State of California.

C. The alien physician will not be given final responsibility for the diagnosis and treatment of patients.

D. Any activities of the alien physician will conform fully with the California licensing requirements and regulations for medical and health care professionals in California.

E. Any experience gained in this program will not be creditable towards any clinical requirements for medical specialty board certification.

 

______________________________________________________                   _________________________

Dr. Robert Ross, Health Sciences Asst Vice Chancellor, Academic Affairs                              Date

Dean's Designee for UC San Diego School of Medicine

 

 

Shipping Label Instructions

If the department would like to pay for shipping the Form DS-2019 to the scholar, please upload a FedEx shipping label; otherwise the scholar may pay for shipping through eShipGlobal. Note that departments must pay shipping for postdoctoral appointments.

see: https://ifso.ucsd.edu/_visa/shipping.html.

Step 1: Obtain Access to International Scholar Dossier (ISD)

Obtaining Access to ISD

Department contacts must attend a one-time training via UC Learning to obtain access to ISD. For information regarding obtaining access visit IFSO's ISD webpage

ISD Instructions/Resources

For ISD instructions and resources visit IFSO's ISD webpage

Step 2: Prepare J documents and information for submission to IFSO via ISD

Gather Scholar Documents

Note

All scholar documents will need to be uploaded to ISD by the scholar, Scholar ISD Guidebook includes detailed instructions. List below is for reference.
Initial Requests:
  • Valid passport
  • The valid passport of spouse and/or child(ren), if applicable
  • Documentation establishing English language proficiency 
    • Test score with Exchange Visitor's (EV) name (minimums) 
      • IELTS
        • 6 (overall band score)
      • TOEFL
        • 500 (paper based)
        • 173 (computer based)
        • 61 (internet based IBT)
      • PETS
        • 5
      • NOT accepted: TOEIC and TOEFL ITP
    • Institutional statement with EV's name
      • Verifies that Exchange Visitor possesses English language proficiency high enough to function daily within the UCSD position and within the local U.S. community
      • Issued on letterhead in English within the past 6-months
      • Includes signature from school official
    • Diploma with EV's name
      • For graduates of schools that teach in the English language (e.g., schools in the UK, Australia, New Zealand, etc.)
    • Sponsor Interview Certification - this is completed with J-1 Department Request Form
      • If supervisor has had numerous discussions in English over a certain time period, please indicate in the box to the left of the interview details "numerous discussions in English over the past x months (years)" or similar, appropriate phrase demonstrating that an evaluation of English skills was able to be made.
  • Funding documentation, if not being paid entirely by UC San Diego
    • UC San Diego-Salary
      • This includes salary paid from federal grants disbursed through UC San Diego payroll system.
    • UC San Diego-Other
      • Indicate non-salary support from UC San Diego i.e. per diem, reimbursements, etc.
    • Personal Funds
      • Attach a recent bank statement in English and converted to U.S. dollars.
    • Other
      • For example, home country's employer, institute, university, private foundation, including grants not paid directly to scholar. Please specify the name and attach proof of funding 

**Examples: Scholarship letter on organization's letter head, Recent bank statement showing currently existing liquid funds. If funds are from a family member or other individual, our office will require an additional signed statement from that individual that they will be supporting the J-1. Not acceptable: stocks, bonds, mutual funds.

  • If the scholar is currently in the U.S.:
    • Copy of I-94 for scholar and dependents
    • Copy of recent entry stamp of scholar and dependents
    • Copy of ALL previous DS-2019 documents for scholar and dependents, if applicable

Gather Department Documents

Initial Requests (including transfer-in from other institution):
  • Completed Request Form (PDF)
  • $525 IFSO Application Fee
    • $300 Rush Fee
  • Appointment Letter - required for all appointments
    • Visiting Graduate Student Appointment (Graduate Division in VGSAS)
    • Visiting Scholar or Postdoctoral Appointment (Office of Postdoctoral & Visiting Scholars Affairs in RSAS)
    • Other Academic Appointments (Offer letter or appointment letter from Dean's Office)
    • Other Salaried Appointments and Non-Salaried Appointments
  • Documentation establishing English language proficiency 
    • Federal regulations require documentation showing that the J-1 scholar is proficient in English. This documentation could include test scores, certification by an academic organization, or interview. Verify that the scholar uploaded item A or B; if these are not available, make sure to complete Section 2 of the “Initial J-1 Submission Form” documenting the interview, to include date, duration, interviewer, method of interview, and signed statement.

A. Test score results--IELTS band 6 or higher; TOEFL 61 (IBT), 173 (computer-based), or 500 (paper based); PETS level 5 or higher

B. Institutional or English language school certification--on letterhead in English and issued within past six months, verifying the Exchange Visitor possesses English proficiency high enough to function daily at UCSD and in the local community, with a school  official's signature.

C.  Statement from Department (interview: mechanism, date, duration, interviewer name, and signature) 

  • 5-Point Statement - If the scholar has an MD or equivalent and incidental patient contact will be a component of the program activity, then we will need the five-point statement outlined in Section 3 of the “Initial J-1 Submission Form” printed on letterhead and uploaded with the Medical School Dean’s Designee’s signature.
  • FedEx Shipping Label - If the department would like to pay for shipping the Form DS-2019 to the scholar, please upload a FedEx shipping label; otherwise the scholar may pay for shipping through eShipGlobal. Note that departments must pay shipping for postdoctoral appointments. see: https://ifso.ucsd.edu/_visa/shipping.html.

Amendment - Date Change (prior to scholar arrival at UCSD)

Department can submit date amendments by updating the relative date fields in ISD. Detailed instructions are included in the Department J-1 ISD Guidebook under the section "Amendment - Date Change (prior to scholar arrival at UCSD)."

Please note: No recharge fee or request form is required. 

Amendment After Scholar Arrival to U.S. (Not a Date Amendment)

All changes in site of activity, funding amounts or sources, and/or significant changes in job duties, must be reported to the International Faculty & Scholars Office through ISD. Detailed instructions are included in the Department J-1 ISD Guidebook under the section "Amendment After Scholar Arrival to U.S. (Not a Date Amendment)."

Please note: No recharge fee or request form is required. 

Extension

Department can submit Extensions by updating relevant field information in ISD. Detailed instructions are included in the Department J-1 ISD Guidebook under the section "Extension."

Please note: No request form necessary, however there is a recharge fee required.

J-2 Request (After J-1 DS-2019 Issuance)

Typically, J-2 DS-2019’s are requested with the Initial and Extension Application for the primary scholar. However, there are instances where a J-2 DS-2019 may need to be requested after the J-1 DS-2019 issuance.

Please have the scholar view the Scholar ISD Guide, section "Requesting a J-2 DS-2019 (after the J-1 DS-2019 has been issued)" for complete instructions.

To request J-2 DS-2019's after the J-1 DS-2019 has been issued, the scholar must:

  • Scholar sends email to ischolars@ucsd.edu requesting access to ISD to add dependents.
    • Scholar ISD access is typically locked after the DS-2019 has been issued.
  • IFSO will grant the scholar access to edit ISD. 
  • Scholar will enter dependent(s) info in ISD and upload dependent documentation (passport, funding)
  • Scholar will create shipping label to be used by IFSO to ship J-2 DS-2019
  • Scholar will email IFSO at ischolars@ucsd.edu when dependent(s) have been added to ISD
  • IFSO will process the request and contact Scholar once the J-2 DS-2019 has been issued/shipped. 

Step 3: IFSO Processing and Issuance of J-1 (DS-2019)

IFSO Review of Information and Issuance of Documents

IFSO Advisors will review all the information and documents submitted with this record. If anything is missing from the department or the scholar, we will be in contact with the scholar and/or the departmental administrator. Within ten days of a complete submission request IFSO will issue the Form DS-2019 and ship it according to the label provided by the department/scholar. An email notification of shipment with tracking number and SEVIS information will be sent to the scholar and department.

J-1 Student-Intern Category

Overview and Eligibility

Scholars who are currently undergraduate students in their home country may qualify to come to UCSD in the J-1 Student Intern category in order to fulfill educational objectives. The following eligibilities must be met:

  • The scholar must be currently enrolled and in good academic standing at an accredited postsecondary academic institution outside the U.S.
  • The scholar must be fulfilling educational objectives for their current degree program.
  • The scholar must plan to return to their home institution as an enrolled student after their J-1 program in the U.S.
  • The internship program at UCSD must be at least 32 hours/week and cannot include more than 20% clerical work.

These scholars must come in the J-1 Student Intern visa category. 

Additional Documentation: DS-7002 T/IPP

This J-1 Student Intern category requires additional documentation. During the ISD submission process for a J-1 Student Intern, the department will be required to complete fields in ISD for a DS-7002 Training/Internship Placement Plan. This information will be submitted to IFSO, who will then issue an official Form DS-7002 along with the DS-2019.

This official Form DS-7002 T/IPP must be signed by the scholar's supervisor as noted on the form before it is mailed to the scholar abroad, who must also sign it. This signed form will be requried by the US Consulate, along with the DS-2019, to issue the J-1 visa.

For processing instructions, view the section "J-1 Student Intern T/IPP" on the Department ISD Guidebook.

Required Evaluation

The J-1 Student Intern category also requires that the department submit a written evaluation of the scholar's performance. A final evaluation is required at the end of their J-1 program at UCSD and, for programs lasting longer than 6 months, a midpoint evaluation is also required.

Step 1: Download a PDF version of the IFSO Student Intern Evaluation Form.

Step 2: Fill out the Evaluation Form.

Note: The form will not save properly if it is filled-out on "preview" mode on a browser. You must first download the form onto your computer.

Step 3: Upload the completed Student Intern Evaluation Form via the Submission Form below.

Student Intern Evaluation Submission Form

J (DS-2019) Compliance

12-Month and 24-Month Bars

Regulations restrict repeat participatio in J-1 Research Scholar/Professor programs; visit IFSO's webpage Regulations Restricting Repeat J-1 Participation for information regarding the 12-Month and 24-Month Bars.

212e - Two-Year Home Country Residence Requirement

Certain J-1 Exchange Visitors are required to spend two years in their home country after their J program ends; visit IFSO's webpage Two-Year Home Country Residence Requirement (212e) for additional information regarding criteria to determine if a scholar is subject, waiver process, etc.

Leave of Absence Authorization

All J-1 scholars who will be out of the country for more than 30 days for business should notify the International Faculty & Scholars Office (IFSO). An unauthorized leave of absence may result in a termination of your J-1 immigration status/SEVIS record. For additional leave of absence information visit IFSO's webpage Leave of Absence Authorization for information regarding requirements and how to request. 

Occasional Lectures and Consultations

Scholars may receive payment for occasional lectures or short-term consultations at another institution or company, provided certain requirements are met, and only with employment authorization from IFSO. View the requirements and how to request authorization on IFSO's webpage Occasional Lectures and Consultations.

J Completion, Departure or Separation

J-1 Program Completion

Depatments are obligated to notify us when a J-1 Exchange Visitor completes their program.  Please complete the International Scholar Departure Form.

Transfer Out from UCSD

The IFSO Advisor should be notified if the scholar will be transfering to another institution. The immigration advisor at the new institution should contact the IFSO Advisor in our office to request the transfer of scholar record.

The IFSO standard processing time is approximately 10 business days. Scholar should also notify IFSO if they plan to travel outside of the U.S. while the transfer is pending. 

Note: If a scholar would like to transfer into UC San diego, you will need to submit an initial J-1 request via ISD.The IFSO standard processing time is approximately 10 business days from the receipt of a completed J-1 Application and 5 business days with RUSH processing.