Arriving in the U.S.

All new J-1 Scholars must register with the International Faculty and Scholars Office upon arrival in the U.S.

Closer to your program start date, J-1 scholars will receive an email from IFSO with a reminder to registerr. The registration process is completed online via ISD; when you register with our office, you will have to provide us with your contact information (address, phone number, and email address) in San Diego and documents used for entry into the U.S. Please note, this registration is only for our office and needed to validate your J-1 record. You may also need to check in and register with your department as well.

• Registration instructions

J-1 scholars that are transferring their J-1 status from another U.S. institution should email their advisor to set up an appointment with an advisor. The advisor will register your record and give you your new DS-2019 from UCSD on the date of your transfer.

Orientation is required for all new J-1 Scholars at UC San Diego, new J-1 programs and those transferring to UC San Diego. You will receive an email from IFSO with instructions regarding how to attend an online orientation.

There are many regulations and requirements pertaining to your J-1 visa status and orientation is an opportunity to learn about these requirements so that violations of your visa status do not occur. The J-1 orientation is different from other orientations you may also be required to attend; such as the postdoc orientation.

J-1 Orientation
Mandatory J-1 Orienations are being held virtually via Zoom. Orientation sessions begin at 9:30 a.m. the first and third Wednesday of the month (excluding holidays). We will email you the information, however feel free to email ischolars@ucsd.edu for specific dates and Zoom meeting information.

J-2 Family Orientation 
Due to COVID19, Family orientation is currently on hold.

We recommend that you wait 10 days after entering the United States and 5 days after completing the registration process at the International Faculty & Scholar Office (IFSO) to apply for a Social Security Number (SSN). When you register with IFSO, your advisor will update the Department of State records, so the 5 days allows for the system to be updated before you apply for a SSN. Generally, all J-1 scholars in the Research Scholar, Short-term Scholar, and Professor categories are automatically eligible to apply for an SSN. J-1 Student Interns are only eligible if they are being paid by UCSD. Learn what documents you will need to get a Social Security Card

• Completed Social Security Form
• Passport
• Form I-94 record printed from the USCBP website and/or admission entry stamp in the passport.
• Additional documents by status:
  • J-1 scholars (non-Student Intern category): DS-2019 form
    • The Research Scholar, Short-Term and Professor categories do not need an employer letter to be eligible for a social security number, Section 4 of the DS-2019 shows your J-1 category. Only student interns need an employment letter.
    • The Social Security Office may confuse your request with a category that does require an employer letter. We encourage you to print out the Social Security Program Operations Manual System (POMS) which shows that your category does not require an employer letter to be eligible for a social security number:
    • Social Security Program Operations Manual System (POMS) - RM 10211.345 "Section A" lists the categories that do not require an employer letter: https://secure.ssa.gov/poms.nsf/lnx/0110211345 
  • J-1 scholars - Student Intern category: employment letter from IFSO advisor; contact your advisor or ischolars@ucsd.edu for this letter
  • J-2 dependents: qualify only when they apply for J-2 Employment. J-2 dependents can apply for work authorization and a social security number at the same time.

The local San Diego Social Securiry Office has indicated that you can only recieve services from the social security office your zip code is assigned to. This is based on your local/home/residential San Diego address, not your work address. To determine which Social Security Office that provides you services: https://secure.ssa.gov/ICON/main.jsp 

More detailed information regarding the application process can be found on our identification documents webpage.

The State of California’s Department of Motor Vehicles (DMV) does not recognize international drivers’ licenses. The State of California, however, does recognize your national driver license as long as it is valid and translated to English. Although the law is ambiguous when dealing with international visitors we recommend that, if you plan to drive, you get a California driver’s license immediately to avoid the risk of a traffic citation. Keep in mind that automobile insurance is required by law in the United States. Most insurance companies require a valid California driver’s license

The Department of Motor Vehicles (DMV) requires a written test and a road test. No appointment is necessary for the written test, but an appointment and a car are required for the road test.

Scholars in J-1 status must have a social security number in order to apply for a license. Dependents must either show proof of ineligibility by getting a denial letter from the Social Security Administration or apply for a number, if eligible prior to applying for a license.

Temporary permits can be renewed until the card is received.

More information can be found on our identification documents webpage.

More information visit IFSO's Identification Documents webpage.

The U.S. Department of State regulations require that visitors in J-1 and J-2 statuses maintain proper insurance coverage as a condition of their participation in the J-1 Exchange Visitor Program. [See 1(f) on back of the DS-2019].

As a J-1 Exchange Visitor, we will require proof of your health insurance coverage. See our health insurance page for more information on submitting your proof of enrollment.

For questions regarding the health insurance requirement contact ifsoinsurance@ucsd.edu. 

• Masking guidelines vary depending on location, vaccination status, etc. please carry a mask with you at all times to be ready to abide by the guidelines.
• Federal Guidelines: Center for Disease Control and Prevention (CDC) Guidelines for International Travel
• UC San Diego: Return to Learn - UC San Diego COVID-19 Guidelines
  • Complete Your Daily Screening - Required each day for employees who are reporting to a UC San Diego location, even if fully vaccinated.
  • Asymptomatic Testing - Faculty, Staff, Researchers, and Scholars are encouraged to schedule a voluntary at no-cost asymptomatic test provided by UC San Diego. Testing can be conducted even if working remotely.
  • COVID-19 Vaccine - The UC System/UC San Diego have implemented a COVID-19 vaccination requirement for all students, faculty and staff reporting to campus (e.g. using a campus facility, going to office, etc.). Individuals will be asked to show proof of vaccination prior to reporting to campus.

Your Department Human Resources (HR) will be the best person for you to consult regarding COVID-19 protocols for your department, as the requirements may vary between UC San Diego areas such as Health Sciences and Main Campus.