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Training, Workshops, and Programming Events for Department Facilitators

The International Faculty & Scholars Office holds regular departmental training sessions throughout the academic year. Enrollment will be available through UC Learning Center (requires Single Sign-On). This is an opportunity for department contacts, especially those who are new, to learn how to invite international scholars to campus.

To Enroll in a Workshop

Workshop Information

Online J-1 and H-1B Requests Using "ISD"

Intended for: Department administrators and representatives working with international visitors coming to UC San Diego in J-1 or H1B status.

Course description: The International Faculty & Scholars Office is implementing a web-based software product (International Scholar Dossier, or "ISD") for requesting the issuance of Forms DS-2019 for J-1 (and eventually petitions for H-1B) faculty and scholars employed at or invited to UCSD. This training class will introduce participants to the overall process, demonstrate an actual case as it is entered in the system by both the visitor/employee and the department, and provide basic parameters and tips for successful use of the system. Upon completion of this training, departmental administrators will be granted a login and password to access ISD and begin using the online system for requesting J-1 documents.

  • Understand how a visitor accesses and inputs data and documents into ISD
  • Understand how a department accesses and inputs data and documents into ISD

Enroll via UC Learning by searching by the workshop name, keyword "ISD" or code 06SED-0260-IFSO

H-1B Visa Status Departmental Training

Intended for: Department administrators and representatives working with international employees who will be sponsored for H-1B status.

Course description: This course focuses on the appropriate uses of the H-1B visa classification for sponsoring international employees at UC San Diego. You will learn about eligibility for H-1B status, immigration regulations concerning this visa category, and department responsibilities for employing individuals in H-1B status. You will also learn about how to complete H-1B requests through International Scholar Dossier but please note there is a separate training on accessing and using ISD.

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-0200-IFSO.

J-1 Visa Status Departmental Training

Intended for: Department administrators and representatives working with international visitors coming to UC San Diego in J-1 status.

Course Description: This course focuses on the appropriate uses of the J-1 visa classification for inviting paid and unpaid researchers to UC San Diego. You will learn about eligibility for J-1 status, immigration regulations concerning this visa category, and department responsibilities entailed in inviting a J-1 researcher to campus.

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-IFSO-3408.

Less Common Academic Visa Classifications Departmental Training

Intended for: Department administrators and representatives working with paid or unpaid international scholars coming to UC San Diego for varying amount of time and for whom the J or H classifications may not be appropriate.

Course description: This course reviews less common visa classifications that can be useful in academic settings. You will learn the appropriate procedures for inviting visitors in less commonly used academic visa classifications, as well as the limitations of these classifications. Information about TN, B-1, WB, F-1 Optional Practical Training (OPT), F-1 Curricular Practical Training (CPT), J-1 Academic Training, and O-1, plus campus resources and case studies. Questions and discussion about other classifications are welcome.

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-0300-IFSO.

Permanent Residency Departmental Training

Intended for: Department administrators and representatives working with international faculty members who will be sponsored by UC San Diego for Permanent Residency and scholars who request department sponsorship for Permanent Residency.

Course descriptionThis course focuses on the basic requirements and processes for sponsoring an international faculty member and scholars for Permanent Residency.  You will learn the basic U.S. immigration and labor requirements for employment based permanent residency sponsorship via the Labor Certification, Outstanding Professor/Researcher, and National Interest Waiver pathways, as well as understand how to read the Visa Bulletin. You will learn the specific steps involved in sponsoring a faculty member for whom a national recruitment was conducted for Permanent Residency through the Labor Certification process, as well as the steps to initiate sponsorship through the Outstanding Professor/Researcher, National Interest Waiver permanent residence pathways and the Adjustment of Status petition.

Topics covered:
  • Hiring International Faculty who will be sponsored for Permanent Residency and Labor Certification
  • Sponsoring scholars for Permanent Residency via the Labor Certification, Outstanding Professor/Researcher, and National Interest Waiver pathways.

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-0400-IFSO.

Form I-9 Completion for International Hires

Intended for:  Departmental administrators who have responsibility for completing the I-9 process, or anyone who wants to learn more about employment authorization and the I-9 process for typical nonimmigrant classifications seen in academic settings.

Course descriptionThis course focuses on Form I-9 completion for International Hires. Form I-9 completion is a critical step in the onboarding of new employees at UC San Diego; failure to follow federal I-9 procedures can put our institution at risk of non-compliance and penalties. The I-9 process is complicated, however, particularly when reviewing the documentation of non-U.S. workers in a variety of statuses sponsored at UC San Diego, such as H-1B, J-1, F-1, and TN, as all of these classifications have dramatically different paperwork; paperwork can even vary within a nonimmigrant classification, such as a J-1 scholar vs. a J-1 student. This class is unique in that it focuses on actual paperwork that international employees will provide as evidence of their employment authorization; it examines this paperwork in light of the instructions provided by our federal government in their “Employer Handbook M-274” and the Form I-9 instructions, for both initial hires and reverifications, as well as instructions for use of receipt notices.

Topics covered:
  • Review of Authoritative Sources for I-9 completion
  • Examination of various I-9 employment authorization documents presented by H-1B and TN employees, J-1 students and scholars, F-1 students, and EAD card holders and how the USCIS “Employer’s Handbook M-274” discusses completion of the initial I-9 with this documentation
  • Examination of various documents for the I-9 reverification process for international employees, including which receipt notices are acceptable
  • Interactive examples through the introduction of case scenarios, which will require completion of the I-9 process done through work in small group formats
Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-VCSA-2289.
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ISD Updates for Department Administrators

IFSO staff have been working hard to make International Scholar Dossier (ISD) a more effective and easier tool to use. In that regard, we have made some significant changes and are holding two department workshops to discuss these updates and answer any questions you may have. We will address these items:

  • ISD Guidebooks for Departments and Scholars are being moved to the IFSO website in more user-friendly and accessible format
  • Several of our regular processes will now be done through ISD, including:
    • Scholar Registration
    • Scholar Departures (or Early Completion)
    • J-1 Student Intern Evaluations
All current IFSO-sponsored scholars that did not previously have an ISD record were created one with their information added: Questions and Answers on these and any other ISD-related issues

 

Departmental Workshops

Please enroll via UC Learning Center (requires Single Sign-On); excluding 5/11 and 5/13 one hour sessions (same session offered two different dates/times for convenience)

Dates Time Virtual Meeting Registration Workshop Workshop Codes
Ongoing Ongoing E-course ISD E-course
06SED-0260-IFSO
09/09/21 10 am Training here J1 Visa Status Departmental Training 06SED-IFSO-3408
09/22/21 10 am Training here H1B Visa Status Departmental Training 06SED-0200-IFSO

 

Departmental Programming

 Details Below:

Dates Time Topic Registration
TBA TBA TBA
TBA

 

Past Event: Virtual workshop Chinese Name Pronunciation 101presented by Qin-Hong Anderson, Lecturer in the Chinese Studies Program. This workshop took place 2/5/21.

 

IFSO Weekly E-News!

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Contact IFSO!

International Faculty & Scholars Office (IFSO)
Phone: (858) 246-1448