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Training and Workshops for Department Facilitators

The International Faculty & Scholars Office holds regular departmental training sessions throughout the academic year. Enrollment will be available through UC Learning Center (requires Single Sign-On). This is an opportunity for department contacts, especially those who are new, to learn how to invite international scholars to campus.

To Enroll in a Workshop

Workshop Information

Online J-1 and H-1B Requests Using "ISD"

Intended for: Department administrators and representatives working with international visitors coming to UC San Diego in J-1 or H1B status.

Course description: The International Faculty & Scholars Office is implementing a web-based software product (International Scholar Dossier, or "ISD") for requesting the issuance of Forms DS-2019 for J-1 (and eventually petitions for H-1B) faculty and scholars employed at or invited to UCSD. This training class will introduce participants to the overall process, demonstrate an actual case as it is entered in the system by both the visitor/employee and the department, and provide basic parameters and tips for successful use of the system. Upon completion of this training, departmental administrators will be granted a login and password to access ISD and begin using the online system for requesting J-1 documents.

  • Understand how a visitor accesses and inputs data and documents into ISD
  • Understand how a department accesses and inputs data and documents into ISD

Dates and Times:

  • 1/21/20 from 9:30 am to 11:00 am at IFSO Programming Room, 2148, McGill Hall
  • 2/25/20 from 9:30 am to 11:00 am at IFSO Programming Room, 2148, McGill Hall
  • 3/24/20 from 9:30 am to 11:00 am (Virtual Meeting)
  • 4/22/20 from 9:30 am to 11:00 am (Virtual Meeting)
  • 5/26/20 from 9:30 am to 11:00 am (Virtual Meeting)
  • 6/9/20   from 9:30 am to 11:00 am (Virtual Meeting)

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-IFSO-2472

H-1B Visa Status Departmental Training for Beginners

Intended for: Department administrators and representatives working with international employees who will be sponsored for H-1B status.

Course descrption: This course focuses on the appropriate uses of the H-1B visa classification for sponsoring international employees at UC San Diego. You will learn how to complete the H-1B request forms using both departmental and scholar information and documentation, as well as the steps and responsibilities entailed in employing an individual in H-1B status at UC San Diego.

Dates and Times:

  • 3/3/20 from 9:30 am to 11:00 am at IFSO Programming Room, 2148, McGill Hall

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-0200-IFSO.

Less Common Academic Visa Classifications Departmental Training

Intended for: Department administrators and representatives working with paid or unpaid international scholars coming to UC San Diego for varying amount of time and for whom the J or H classifications may not be appropriate.

Course description: This course reviews less common visa classifications that can be useful in academic settings. You will learn the appropriate procedures for inviting visitors in less commonly used academic visa classifications, as well as the limitations of these classifications. Information about TN, B-1, WB, F-1 Optional Practical Training (OPT), F-1 Curricular Practical Training (CPT), J-1 Academic Training, and O-1, plus campus resources and case studies. Questions and discussion about other classifications are welcome.

Dates and Times:

  • 6/2/20 - from 9:30 am to 11:00 (Virtual Meeting)

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-0300-IFSO.

Permanent Residency Departmental Training

Intended for: Department administrators and representatives working with international faculty members who will be sponsored by UC San Diego for Permanent Residency and scholars who request department sponsorship for Permanent Residency.

Course descriptionThis course focuses on the basic requirements and processes for sponsoring an international faculty member and scholars for Permanent Residency.  You will learn the basic U.S. immigration and labor requirements for employment based permanent residency sponsorship via the Labor Certification, Outstanding Professor/Researcher, and National Interest Waiver pathways, as well as understand how to read the Visa Bulletin. You will learn the specific steps involved in sponsoring a faculty member for whom a national recruitment was conducted for Permanent Residency through the Labor Certification process, as well as the steps to initiate sponsorship through the Outstanding Professor/Researcher, National Interest Waiver permanent residence pathways and the Adjustment of Status petition.

Topics covered:
  • Hiring International Faculty who will be sponsored for Permanent Residency and Labor Certification
  • Sponsoring scholars for Permanent Residency via the Labor Certification, Outstanding Professor/Researcher, and National Interest Waiver pathways.

Dates and Times:

  • TBA

Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-0400-IFSO.

Form I-9 Completion for International Hires

Intended for:  Departmental administrators who have responsibility for completing the I-9 process, or anyone who wants to learn more about employment authorization and the I-9 process for typical nonimmigrant classifications seen in academic settings.

Course descriptionThis course focuses on Form I-9 completion for International Hires. Form I-9 completion is a critical step in the onboarding of new employees at UC San Diego; failure to follow federal I-9 procedures can put our institution at risk of non-compliance and penalties. The I-9 process is complicated, however, particularly when reviewing the documentation of non-U.S. workers in a variety of statuses sponsored at UC San Diego, such as H-1B, J-1, F-1, and TN, as all of these classifications have dramatically different paperwork; paperwork can even vary within a nonimmigrant classification, such as a J-1 scholar vs. a J-1 student. This class is unique in that it focuses on actual paperwork that international employees will provide as evidence of their employment authorization; it examines this paperwork in light of the instructions provided by our federal government in their “Employer Handbook M-274” and the Form I-9 instructions, for both initial hires and reverifications, as well as instructions for use of receipt notices.

Topics covered:
  • Review of Authoritative Sources for I-9 completion
  • Examination of various I-9 employment authorization documents presented by H-1B and TN employees, J-1 students and scholars, F-1 students, and EAD card holders and how the USCIS “Employer’s Handbook M-274” discusses completion of the initial I-9 with this documentation
  • Examination of various documents for the I-9 reverification process for international employees, including which receipt notices are acceptable
  • Interactive examples through the introduction of case scenarios, which will require completion of the I-9 process done through work in small group formats

Dates and Times:

  • 1/14/2020 from 10:00 am to 12:00 pm at IFSO Programming Room, 2148, McGill Hall
Enroll via UC Learning by searching by the workshop name, keyword "visa" or code 06SED-VCSA-2289.
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wISDom sessions:

An IFSO staff member will be available via zoom on the dates and times listed below to assist with ISD related inquiries!  

Dates Time Virtual Meeting
Thursday, June 11th 9:30a – 10:00a ISD Inquiries; join us
Tuesday, June 16th 9:30a – 10:00a ISD Inquiries; join us
Thursday, June 18th 9:30a – 10:00a ISD Inquiries; join us
Wednesday, June 24th 9:30a – 10:00a ISD Inquiries; join us
Thursday, June 25th 11:00a – 11:30a ISD Inquiries; join us

 

Departmental Workshops

Enrollment is available through UC Learning Center (requires Single Sign-On).

Dates Time Virtual Meeting Registration Workshop Workshop Codes
TBA TBA COMING SOON TBA TBA

 

IFSO Listserv!

Subscribe to the listserv for department facilitators! The listserv includes immigration updates, processing tips, and upcoming workshop information.

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Contact IFSO!

International Faculty & Scholars Office (IFSO)
Phone: (858) 246-1448