J-1 Scholar Amendment Requests

Log into the iServices portal and select the "Departmental Services" page. 

• Please note that there are two ways for a department user to access a scholar's profile.

  1. Select on my "My Current Cases" under the LISTS section. 

     • Clicking the scholar's name you are searching for will populate a page titled "Work on Application", which will list of all potential requests a departmental user can submit. 

  2. Locate the desired amendment or update request under the TASKS section.

     •  J-1 Scholar Date Amendment

     • J-1 Scholar Financial Update Request

     • J-1 Scholar Appointment Title Change

     • J-1 Scholar Site of Activity Update Request

     • Connect to the scholar record by entering their iServices ID and date of birth.

       • NOTE: The iServices portal  does not have a scholar “search bar” function; instead, the scholar iServices ID and date of birth will be the data needed to search for a scholar. Currently the system is not loaded with UCPath IDs; if you not have a scholar ID saved you can either:

         • Reach out to ischolars@ucsd.edu to request the scholar iServices ID/DOB combination and we will provide it to you, or

         • Begin "Add New Person" e-form and input UCSD email and DOB; the system will recognize the duplication and will provide you with the current campus ID ("FS9999" is most typical); you can then use this ID with the DOB to call up the scholar's record.

            

If the J-1 Scholar will not arrive to UC San Diego by their program start date, a date amendment can be submitted only by the departmental contact.

•  All J-1 scholar's SEVIS records must be validated within 30 days from the start date. If not, the record will cancel itself. 

• Program start and end dates: If the new dates are tentative, you can submit a future date amendment request when the dates have been finalized.

Standard Processing: Allow 5 days for ISEO processing after submission.

If changes have been made to the scholar funding sources, submit all updated proof of funding documentation and total amounts. 

• J-1 Exchange Visitors are required to demonstrate minimum monthly funding as follows:

  • J-1 Principal: $2400/month

  • J-2 Spouse: $800/month

  • J-2 Child (each): $400/month

Standard Processing: Allow 5 business days for ISEO processing after submission.

If the scholar has/or will have a new appointment title, following will be required:

• New Appointment Title

• Effective Start Date

• New Appointment Letter Upload

Standard Processing: Allow 15 days for ISEO processing after submission.

To submit an update to the primary or secondary worksite for a J-1 scholar, provide the following information:

• New Site of Activity Name: The drop down list populates three of the most common sites of activity for J-1 scholars at UC San Diego.

  • UC San Diego Main Campus

  • UC San Diego Medical Center-Hillcrest

  • Veterans Affairs San Diego Health Care System

    • If a different worksite and address is needed, select “Other” and type in the Site of Activity name and address information.

• Primary/Secondary Site of Activity: Indicate if the newly added site of activity will act as primary or a secondary worksite for the scholar. The primary site of activity will be printed on the DS-2019.

• Inactive Site of Activity: Please provide the name and address of inactive worksites, so the advisor may remove them from the scholar record. 

Standard Processing: Allow 15 days for ISEO processing after submission.

Upon submission, the status of the request will change form "In Progress" to "Pending Office Approval".

• This new system of submission requires that the request be fully complete by department and scholar before reaching the ISEO team for processing.

• Once submitted the assigned scholar advisor will review the submission.

• If additional information/documentation is required, the advisor will reach out to the departmental contact or scholar via email before approving.

  • If nothing additional is needed, they can process and approve the submission, attaching a DS-2019 as appropriate.