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Training, Workshops, and Programming Events for Department Facilitators

The International Faculty & Scholars Office holds regular departmental training sessions throughout the academic year. Enrollment will be available through UC Learning Center (requires Single Sign-On). This is an opportunity for department contacts, especially those who are new, to learn how to invite international scholars to campus.

To Enroll in a Workshop

Workshop Information

H-1B Visa Status Departmental Training

Intended for: Department administrators and representatives working with international employees who will be sponsored for H-1B status.

Course description: This course focuses on the appropriate uses of the H-1B visa classification for sponsoring international employees at UC San Diego. You will learn about eligibility for H-1B status, immigration regulations concerning this visa category, and department responsibilities for employing individuals in H-1B status. You will also learn about how to complete H-1B requests through iServices but please note there is a separate training on accessing and using iServices.

Enroll via UC Learning by searching by the workshop name, keyword "visa"

J-1 Visa Status Departmental Training

Intended for: Department administrators and representatives working with international visitors coming to UC San Diego in J-1 status.

Course Description: This course focuses on the appropriate uses of the J-1 visa classification for inviting paid and unpaid researchers to UC San Diego. You will learn about eligibility for J-1 status, immigration regulations concerning this visa category, and department responsibilities entailed in inviting a J-1 researcher to campus.

Enroll via UC Learning by searching by the workshop name, keyword "visa"

Less Common Academic Visa Classifications Departmental Training

Intended for: Department administrators and representatives working with paid or unpaid international scholars coming to UC San Diego for varying amount of time and for whom the J or H classifications may not be appropriate.

Course description: This course reviews less common visa classifications that can be useful in academic settings. You will learn the appropriate procedures for inviting visitors in less commonly used academic visa classifications, as well as the limitations of these classifications. Information about TN, B-1, WB, F-1 Optional Practical Training (OPT),  J-1 Academic Training, and O-1, plus campus resources and case studies. Questions and discussion about other classifications are welcome.

Enroll via UC Learning by searching by the workshop name, keyword "visa"

Permanent Residency Departmental Training

Intended for: Department administrators and representatives working with international faculty members who will be sponsored by UC San Diego for Permanent Residency and scholars who request department sponsorship for Permanent Residency.

Course descriptionThis course focuses on the basic requirements and processes for sponsoring an international faculty member and scholars for Permanent Residency.  You will learn the basic U.S. immigration and labor requirements for employment based permanent residency sponsorship via the Labor Certification, Outstanding Professor/Researcher, and National Interest Waiver pathways, as well as understand how to read the Visa Bulletin. You will learn the specific steps involved in sponsoring a faculty member for whom a national recruitment was conducted for Permanent Residency through the Labor Certification process, as well as the steps to initiate sponsorship through the Outstanding Professor/Researcher, National Interest Waiver permanent residence pathways and the Adjustment of Status petition.

Topics covered:
  • Hiring International Faculty who will be sponsored for Permanent Residency and Labor Certification
  • Sponsoring scholars for Permanent Residency via the Labor Certification, Outstanding Professor/Researcher, and National Interest Waiver pathways.

Enroll via UC Learning by searching by the workshop name, keyword "visa"

Form I-9 Completion for International Hires

Intended for:  Departmental administrators who have responsibility for completing the I-9 process, or anyone who wants to learn more about employment authorization and the I-9 process for typical nonimmigrant classifications seen in academic settings.

Course descriptionThis course focuses on Form I-9 completion for International Hires. Form I-9 completion is a critical step in the onboarding of new employees at UC San Diego; failure to follow federal I-9 procedures can put our institution at risk of non-compliance and penalties. The I-9 process is complicated, however, particularly when reviewing the documentation of non-U.S. workers in a variety of statuses sponsored at UC San Diego, such as H-1B, J-1, F-1, and TN, as all of these classifications have dramatically different paperwork; paperwork can even vary within a nonimmigrant classification, such as a J-1 scholar vs. a J-1 student. This class is unique in that it focuses on actual paperwork that international employees will provide as evidence of their employment authorization; it examines this paperwork in light of the instructions provided by our federal government in their “Employer Handbook M-274” and the Form I-9 instructions, for both initial hires and reverifications, as well as instructions for use of receipt notices.

Topics covered:
  • Review of Authoritative Sources for I-9 completion
  • Examination of various I-9 employment authorization documents presented by H-1B and TN employees, J-1 students and scholars, F-1 students, and EAD card holders and how the USCIS “Employer’s Handbook M-274” discusses completion of the initial I-9 with this documentation
  • Examination of various documents for the I-9 reverification process for international employees, including which receipt notices are acceptable
  • Interactive examples through the introduction of case scenarios, which will require completion of the I-9 process done through work in small group formats
Enroll via UC Learning by searching by the workshop name, keyword "visa"
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IFSO/OARS International Academic Recruitment

Intended for: Department administrators and representatives working with international faculty members who will be sponsored by UC San Diego for Permanent Residency

Course description: International Faculty & Scholars Office (IFSO) is partnering with OARS for a joint training on international academic recruitment.

This training will educate departments on immigration laws for hiring faculty through a national recruitment effort, demonstrate the impact of department hiring practices on visa and permanent residency processes, and provide best practices departments need to follow for compliance.

For additional questions about this training, please contact ifsopr@ucsd.edu.

 

Departmental Workshops

Please enroll via UC Learning Center (requires Single Sign-On):

Dates Time Virtual Meeting Registration Workshop Workshop Keyword
Ongoing Ongoing E-course ISD E-course
ISD
03/14/2024 9:30 am UC Learning Center J1 Visa Status Departmental Training Visa
Coming Soon April 2024 9:30 am UC Learning Center H1B Visa Status Departmental Training Visa
Coming Soon June 2024 9:30 am UC Learning Center Less Common Academic Visa Classifications Visa

 

Departmental Contact Sunapsis Trainings

All sessions will be recorded and made available to our departmental contacts.

Dates Time Meeting Location Workshop Workshop Keyword
March 11, 2024 1:00pm - 2:00pm Zoom Intro to Sunapsis
No registration required; email ifsoisd@ucsd.edu for zoom link.
March 11, 2024 2:00pm - 3:00pm Zoom Intro to J-1 in Sunapsis No registration required; email ifsoisd@ucsd.edu for zoom link.
March 12, 2024 3:00pm - 4:00pm Zoom Intro to H-1B in Sunapsis No registration required; email ifsoisd@ucsd.edu for zoom link.

 

 

Quarterly Meetings with ISEO Scholar Services Team (for Dept. admin)

 Details Below:

Dates Time Topic Registration
02/08/2024 10:00AM - 11:00AM Quarterly Meeting, Winter Register Here

ISEO Scholar Services team offers quarterly meetings to help keep you updated on topics and bring up some special topics that you may find beneficial, such as:

  • Best reminders and Practices
  • Travel/Covid-19 updates
  • iServices tips
  • I-9 Corner
  • J1 Updates
  • H1B Updates
  • Office Updates

We hope to see you all at our next quarterly meeting as we strive to put forth efforts to support our ongoing collaboration. For future updates please make sure that you are subscribed to our Weekly Dept. E-News; subscription requests can be sent to IFSOprograms@ucsd.edu.

If you have any topics or questions you would like us to discuss please email them to IFSOprograms@ucsd.edu.