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Register with IFSO

All international faculty and scholars must register with IFSO. You can register with IFSO through International Scholar Dossier (ISD), the same database you used to initiate your J-1/H-1B/E-3/TN process.

To register, you must sign into ISD: https://isd-visitor.ucsd.edu/
  • If you do not recall your login information, contact ifsoisd@ucsd.edu.
  • By completing this registration process, you are agreeing to allow IFSO staff to use your information in order to find and view your online I-94 record. 
  • In order to register, you will have to provide your U.S. address, phone number, and email as well as upload immigration documents.
  • J-1 Scholars: 
    • Your SEVIS record can only be validated after registration.
    • If your SEVIS record is not validated within 30 days of your program start date, it will cancel itself.
    • Your SEVIS record must also be validated before you can apply for a Social Security Number or Drivers License. 
    • Please Note: By completing this registration process, you are agreeing that you have read the back of your DS-2019 (J-1s only) and agree to all statements there. 

Step 1: Enter Your U.S. Contact Information

Note

Everytime you move will be required to update the address within 10 days of moving.
  • After logging into International Scholar Dossier (ISD), select Edit Personal Information in the left-side column.
  • Select the Address section in the horizontal menu at the top and click Edit on the Local Address type option.
    • Address information:
      • Enter the address where you are now residing in the U.S. 
      • Do not forget to include your apartment or unit number, most addresses near UCSD will have an apartment/unit number.
      • If you do not have a U.S. address and are currently residing in a hotel, please add the hotel address do not include a room number. Once you move, should update the address within 10 days of moving.
      • 9500 Gilman Dr. address will NOT be accepted unless you are living on on-campus housing such as I-House.

    • Phone
      • We require a U.S. telephone number.
      • Include only digits; your entry should only consist of 10 digits.
      • No spaces, dashes or symbols.
      • Format example: 1112223344
        • If you do not have a U.S. telephone number you can provide us with a temporary number from a friend, hotel or a number from your UC San Diego department. Once you have obtain a local U.S. telephone number you can update the number in ISD.
    • Email
      • If you have a UCSD-issued email address, include it here; if not, provide an email address (gmail, hotmail, yahoo, etc.) at which we can reach you.
      • We typically recommend not using emails from other institutions incase the other institution discontinues your access.
      • Please note that UC San Diego emails have been getting blocked/bouncebacks for “@hanmail.net” emails, avoid using that email when possible.
  • Click Save.

Step 2: Update your I-94 Information

Note

If you just entered the U.S., you can find your I-94 arrival record online on the CBP website. If you just changed your visa status within the U.S. (ex. to J-1 or H-1B status), you can find your I-94 record attached to the bottom of your I-797 approval notice. This attached I-94 record is the most recent and replaces the online version, which may have information from your previous entry to the U.S.
  • Select the Passport and Visa section on the horizontal menu at the top.
  • Update the fields in the I-94 section 
    • You do not need to include an A number
    • J-1 Scholars will not have a specific I-94 expiration date. Instead the I-94 should say D/S (Duration of Status).
      • In ISD, you can leave the I-94 expiration date blank and indicate Yes for D/S.
    • H-1B/E-3/TN Employees can find their I-94 expiration date on their H-1B/E-3/TN approval notice (bottom left) if they changed status within the U.S. or on the CBP website if they just entered the U.S. in that status.
  • Then scroll to the bottom and click Save.

Step 3: Upload Required Documents

In order to submit required immigration documents along with your registration, click on Attach Documents in the left-side colulmn. For more detailed instructions regarding how to upload documents to ISD, view our Upload/Attach Documents in ISD instructions.

Here you should upload copies of the following:
  • ALL Statuses (J-1/H-1B/E-3/TN):
    • I-94 arrival record found on the CBP website (for your last entry into the U.S.) or attached on your I-797 Change of Status Approval Notice
    • Entry stamp in your passport (if given one)
    • Visa stamp for your last entry into the U.S. (except Canadians)
    • Form I-515A (if given one,)
  • J-1's should also include:
    • DS-2019 - With consulate signature,
      • Unless granted a J-1 change of status within the U.S. If so, upload your I-797 Change of Status Approval Notice.
    • If you have J-2 dependents entering the U.S. with you, please also upload their immigration documents
      • DS-2019, I-94, entry stamp, visa stamp (except Canadians).
    • If you are a J-1 Student Intern, you will also need to upload your DS-7002 T/IPP form that was sent to you along with your DS-2019. This form should have signatures from you, your IFSO advisor, and your supervisor at UCSD. 
      • Note: During COVID-19 social distancing, if it is not possible for the supervisor to sign the DS-7002 T/IPP, it is recommended that the supervisor write a statement that they approve of the information on the DS-7002 T/IPP and send it to you electronically. 

Note

If we do not receive the documents listed above, the registration is considered incomplete. For J-1 scholar's we cannot validate your SEVIS record until we receive all documents requested above.

Step 4: Submit Registration to IFSO

After all documents have been uploaded.

  • Click on Review and Submit to Department in the left-side column.
  • Verify all information is correct, and click Submit
  • This information and documentation will be sent to IFSO
    • The processing stage will say Pending Department Review however, the request will go to IFSO 
    • J-1s will have their SEVIS record validated within 2 business days of IFSO receiving a complete registration.
    • If anything is missing, IFSO will contact you.
  • Once we have processed the registration, IFSO will update the processing stage in ISD will be changed to a Clear/Blank processing stage.