Maintain your ISD Record with IFSO

In between requests you may need to update address or contact information with IFSO. You can notify IFSO of any address or contact information changes via ISD.

Please note that all international faculty and scholars must notify IFSO of address changes within 10 days of the information changing, per immigration regulations. 

Follow the detailed instructions on our Address and Contact Information page.

Your ISD record should be updated if you have obtained a new Passport.

• In the Passport and Visa Section of ISD, update the Passport section by including:
  • The new passport number,
  • New expiry date,
  • Country of issuance.

Do not forget to hit save.

• Upload the new Passport Biographical page into the ISD Documents Section.

• Make sure to Submit. Click on Review and Submit to Department in the left-side column. Verify all information is correct, and click Submit. This information and documentation will be sent to IFSO. The processing stage will say Pending Department Review however, the request will go to IFSO.
  
  • If anything is missing, IFSO will contact you.

• Once we have processed your new passport information, IFSO will update the processing stage in ISD to a Clear/Blank processing stage.

If you are ending your appointment at UC San Diego early, your visa status must be shortened accordingly. This can be done by updating your end date in the Appointment Section of your ISD record. For detailed instructions visit our Separations and Early Departures page.

If you are ending your appointment at UC San Diego as planned and on the same end date noted on your DS-2019 or USCIS approval notice, then no action is needed. IFSO will automatically close out your record.

Your ISD record should be updated if any of the following occur:

• In the Passport and Visa Section of ISD, update the Prior Visa History response from No to Yes for the question "Have you received a U.S. Dept of State waiver recommendation letter?"
  • Do not forget to hit save.
• Upload your U.S. Department of State Waiver Recommendation to the ISD Documents Section.
• Make sure to Submit. Click on Review and Submit to Department in the left-side column. Verify all information is correct, and click Submit. This information and documentation will be sent to IFSO. The processing stage will say Pending Department Review however, the request will go to IFSO.
  • If anything is missing, IFSO will contact you.
• Once we have processed the Waiver Recommendation information, IFSO will update the processing stage in ISD to a Clear/Blank processing stage.

•  In the Passport and Visa Section of ISD, update the Prior Visa History response from No to Yes for the question "Have you received the I-612 USCIS waiver approval notice?"
  • Do not forget to hit save.
• Upload your I-612 Waiver Approal Notice issued by USCIS to the ISD Documents Section.
• Make sure to Submit. Click on Review and Submit to Department in the left-side column. Verify all information is correct, and click Submit. This information and documentation will be sent to IFSO. The processing stage will say Pending Department Review however, the request will go to IFSO.
  • If anything is missing, IFSO will contact you.
• Once we have processed the I-612 Waiver information, IFSO will update the processing stage in ISD to a Clear/Blank processing stage.

Your ISD record should be updated if you have applied for Permanent Residency I-130/I-140 and/or I-485 (include supplemental forms I-765 and I-131, if submitted).

• In the Passport and Visa Section of ISD, update the Prior Visa History response from No to Yes for the question "Does the faculty/scholar have a petition for permanent residency pending (I-130, I-140, I-485)?"
  • Do not forget to hit save.

• Upload all Receipt and Approval notices associated with your permanent residency submission, such as I-130/I-140 and/or I-485 (include supplemental forms I-765 and I-131, if submitted) to the ISD Documents Section.

• Make sure to Submit. Click on Review and Submit to Department in the left-side column. Verify all information is correct, and click Submit. This information and documentation will be sent to IFSO. The processing stage will say Pending Department Review however, the request will go to IFSO.
  
  • If anything is missing, IFSO will contact you.

• Once we have processed the permanent residency information, IFSO will update the processing stage in ISD to a Clear/Blank processing stage.