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International Scholar Dossier (ISD)

Welcome to the University of California, San Diego! Your sponsoring department has requested that we, the International Faculty & Scholars Office (IFSO), work with you to issue you the appropriate immigration paperwork for your appointment at UC San Diego.

We will need specific information and documentation from you in order to issue you the DS-2019 for J-1 status, or to file your employment-based petition with U.S. Citizenship and Immigration Services (USCIS). To collect the information from you and your sponsoring department, we use a web-based application, "ISD" (International Scholar Dossier).

The information will be used by the International Faculty & Scholars Office to complete documents submitted to government agencies such as the Department of State (DOS) and United States Citizenship and Immigration Services (USCIS). Incorrect information could affect the application and could result in additional fees to correct the information.

 

 

Your rights regarding your personal data:
  • Access: You have the right to access the personal data we may hold about you and the purposes for which we are using it. We may ask for proof of your identity. Upon receipt of such a request we will attempt to respond to you as soon as possible.
  • Rectification: You have the right to request that we amend any personal data which is incorrect or requires updating.
  • Erasure: You have the right to request that we delete any personal information pertaining to you. We will assess any deletion request on a case by case basis and will endeavor to respond to you as soon as possible. Note however that certain U.S. laws may require that we retain certain information.

If you would like to exercise any of these rights, please contact ifsoisd@ucsd.edu.

Navigating ISD

Landing Page:

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Biographical Section:

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Address Section:

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Appointment Section:

scholar appointment page

Position in Home Country Section:

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Passport and Visa Section:

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Education Section:

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Dependent Specific Section:

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Dependent General Section:

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Documents Tab:

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ISD Tips

  • The system times out after inactivity. Please make sure to save often to avoid losing any information.
  • Save when going from one section to the next, especially through the horizontal navigation bar sections. The system does not auto-save or prompt you to save before leaving a section.
  • If you have questions about what to input in a data field, place your cursor over the question-mark icon for clarifying information; you do not need to click on the question-mark icon. Use these for instructions regarding what information is necessary for that specific field.
  • Red dots indicate that the field is required.
    • Please note that not all required fields can be given a red dot. For example, the Dependent Sections are required if you have dependents, but as not all Scholar’s have dependents. Therefore, these questions are not marked with red dots. By following the instructions when completing ISD, you will know which fields are required for your submission.
  • Changes/Information saved will not be submitted to IFSO or Department unless you submit the changes via the Review and Submit to department option. Your department would then be prompted to review the changes/information; once they approve the changes/information. they will submit the case to IFSO.

How to Login to ISD

After your department creates an ISD login for you, you will recieve an automatic email (with subject line: “You have been invited to…”) with your login/password information and URL for ISD. Follow the instructions to log in.

Need initial access to ISD? Have questions about the process? – Please contact your Department Contact

Forgot your login/password information? Having technical difficulties with ISD? – Please contact IFSO at ifsoisd@ucsd.edu.

Managing ISD account

After being granted access to ISD by your department contact, you can edit your password and security question.

Steps:
  • Log into https://isd-visitor.ucsd.edu/
  • On click on My Account located on the top right corner of the page.
  • Edit the security question and response.
  • Add your current password in the Old Password section.
  • Add your new password in the New Password and Confirm Password sections.

IFSO cannot see your security question, response, or passwords. However, we can reset your account login information if you become locked out.

Forgot your login/password information? Having technical difficulties with ISD? – Please contact IFSO at ifsoisd@ucsd.edu.

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Processing Stage in ISD

The processing stage listed in ISD can be used to give you a general idea of the status of your request. The processing stage can be found in the upper left hand corner of ISD.

  • Invited
    • You have been invited to sign into ISD, you received your ISD login information via email.
  • Pending Scholar Data Entry
    • You need to update/add information to ISD.
  • Pending Department Review
    • You completed your sections in ISD, and submitted to Department via ISD by clicking on the "Review and Submit to Department" option of ISD and submitting the information. The information has either been sent to your department or to IFSO, depending on the type of request. 
  • Submitted to International Office
    • Your department has submitted information to IFSO.
  • Clear/Blank Processing stage
    • IFSO has completed your request. / There is no active request currently being worked on by IFSO.
      • Issued DS-2019 or processed an amendment.
      • H-1B initial/extension/amendment sent to USCIS.
    • We will give you access to edit ISD again should you need to make any updates.

Upload/Attach Documents in ISD

You can click on the Documents tab or on the left-side Instructions bar, click on Attach Documents.

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  • Document Path: Click on Choose File option to find a file on your computer that you would like uploaded as evidence to ISD.
    • Upload supporting documentation in PDF format when possible.
      • One way to convert a document to PDF: Once you have the document open, go to File and Print, from the printer options instead of selcting your printer there should be an option that says Save as PDF. Once in PDF format you can upload the document to ISD.
  • Is Active option: Do not edit.
  • Document Name: Include a description of the document you are uploading.
    • Do not use any special characters such as /, ?, #
    • If submitting multiple items in one file, you could name the file: Complete Supporting Documentation File.
  • Document Type: Select the most appropriate document type from the list of options.
    • If no category seems appropriate, leave blank
  • Add Document Type: Do not click on this option.

You will know the items have been successfully uploaded because they will be visible on the List of Documents. If an item you uploaded is not listed on the List of Documents, please upload the file again.

Tip: If the document you are trying to upload is too large:
  • Max individual file size is 4 MB (4,000 KB)
  • Reduce file size using adobe reduce file - optimize PDF option.
  • You can try to print to PDF. Even if it 's already a PDF, this will typically reduce the quality and help make the file size smaller.

Do not delete any previous documents.

Recharge Fees

DS-2019 (J Status): If your sponsoring department has requested that you pay the service fee for this request, you will have received an automated email with subject line: “Payment Request for [SCHOLAR NAME]” you will need to pay this fee with a credit card before we will issue you the form DS-2019 for your J-1 visa stamp. Make sure you arrange with your bank to allow for foreign payment transactions on the credit card before attempting to pay.

Note: Institutional policy requires that departments pay the service fee for all persons appointed in Postdoctoral appointments.

H-1B/E-3: ALL fees MUST be paid by the sponsoring department. Fees are not rechargeable to the international scholar and scholars cannot reimburse the department for these fees.

If you have questions about the payment process, contact ifsorecharge@ucsd.edu or visit IFSO’s Recharge Webpage.

Processing Stage: Pending Department Review

When the Processing Stage says Pending Department Review, it means that the information you submitted was sent to either IFSO or Department contact, this will depend on who is listed as the Department User in ISD. 

When you log into ISD, the Department User will have already been set based upon the type of request you are making. 

  • When your department contact is working on a request such as Initial, Extension, Change of Status, they will update the Department User to themselves, therefore they will receive a notification when you Submit information in ISD. After every Department Contact initiated request is processed, IFSO clears Processing Stage (It will appear blank) and changes the Department User back to IFSOisd@ucsd.edu so that IFSO can receive any future Address Changes, Registrations, and other notifications from you. 
  • When you submit a Registration or a Change of Address, for example, IFSO is already set as the Department User. You can tell that information will be sent to IFSO, because the Processing Stage will be blank when you logged in. This means that when you Submit the information in ISD, the information is sent to IFSO and the Processing Stage shows as Pending Department Review. If the status if not blank, email IFSOisd@ucsd.edu

 

There is no way for IFSO to change the name of the processing stages in ISD.Only IFSO or your Department Contact can change the Department User in ISD, and therefore you cannot see this field in ISD. 

FAQs

Why can't I log in? I know I am using the correct username and Password.

  • Verify you are on the correct link. https://ISD-visitor.ucsd.edu 
  • Make sure you are not entering any spaces into the password field.
  • Clear your browser history, this seems to help specially with chrome and if you had a previous ISD password.
    • You can also try accessing ISD using an incognito window.
  • Contact ifsoisd@ucsd.edu to have IFSO review your permissions or reset your access. 

I saved changes/information to ISD, why aren't these changes reflected on my DS-2019 or I-129?

Changes/Information saved will not be submitted to IFSO or Department unless you submit the changes via the Review and Submit to Department option. 

Once you have successfully submitted your changes, the Processing Stage will show: Pending Department Review

My DS-2019 has already been issued, however I need to request a J-2 DS-2019 for my dependent(s).

Which Requests are entered into ISD by my Department?

Your department contact must begin Initial, Transfer- In, Extention, Amendment, and Change of Status Requests in ISD.

Depending on the request, your department may send you an email requesting that you to log into ISD and add information. Once you Submit the information in ISD, it will be sent back to the department contact and the Processing Stage will say: Pending Department Review. When a department invites you to enter information into ISD, they will set the Department User to themselves and information you submit will be sent to them instead of IFSO.

Which Requests do I enter into ISD?

You will need to enter in Registrations, Change of Address, or Change of Contact Information into ISD. 

Your department contact will not invite you to complete these tasks. 

Once you Submit the information in ISD, it will be sent to IFSO. The Processing Stage will be say: Pending Department Review. This is because IFSO will be set as the default Department User in ISD.