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J-1 Student-Intern Application Instructions

About the Student-Intern Category

Student-Intern Category Guidelines

  • Available for undergraduate students currently enrolled in an overseas institution (not in the U.S.) to participate in an internship here at the UC San Diego.
  • (unless a graduate student, which would require a Visiting Graduate Student appointment through the Graduate Division). 
  • A J-1 Student Intern may be hosted for a maximum period of 12 months.
  • The designated Intern Supervisor within each UC San Diego academic department must read and agree to all certifications listed below, in Section 5: “Sponsoring Department Certification.”
  • The Intern Supervisor must complete the Student-Intern Evaluation requirement listed within the Certifications.
    • Mid-Point Evaluation (only for programs lasting more than 6 months)
    • Final Evaluation
    • Please see below for more information on the J-1 Student Intern evaluation requirement.
  • This J-1 category may be used for Visiting Graduate Students if circumstances warrant such an appointment.

PLEASE NOTE: The "Student Intern" category for J-1 Exchange Visitors is treated as a category of "Scholar" here at UC San Diego for purposes of services; these student interns may not be eligible to enroll in UC San Diego classes or receive benefits afforded students enrolled in degree programs at UC San Diego, such as housing (it is possible for Student Interns to enroll in extension classes). It is incumbent upon the department to understand these limitations and make them known to any student intern they are sponsoring.

Required Documents

Required Documents

  • Online Recharge
  • Form A 
    • Completed by department
  • Form B
    • Completed by scholar
  • Form C 
    • Completed by scholar
  • Form D 
    • Completed by department
    • Required for any exchange visitor with an MD
  • Form DS-7002
  • Proof of Financial Funding
    • On official letterhead
    • Translated to English
    • Amount in or coverted to U.S. dollar (try the XE Currency Site for an online converter)
    • Examples:
      • Scholarship letter on organization's letter head
      • Recent bank statement showing currently existing liquid funds
        • If funds are from a family member or other individual, our office will require an additional signed statement from that individual that they will be supporting the J-1 is required.
      • Not acceptable: stocks, bonds, mutual funds
  • Passport (copy of biographical page)
  • I-94 (if scholar has received a new I-94 since initial DS-2019 was issued)
    • *Only for extension applications.
  • Appointment Form (approved not pending)
    • Visiting Graduate Student Appointment (Graduate Division in VGSAS)
    • Visiting Scholar or Postdoctoral Appointment (Office of Postdoctoral & Visiting Scholars Affairs in RSAS)
    • Other Academic Appointments (Offer letter or appointment letter from Dean's Office)
    • Other Salaried Appointments and Non-Salaried Appointments

Form A

Checklist: Sponsoring Department Certification

The appropriate signatures are required from the department chair, faculty sponsor, and department administrator. This certifies that the department agrees to the terms and conditions as stated on the form.

  • Department Chair
    • This must be signed by the department chair. Contact the departmental Dean's Office or Academic Personnel office for specific procedures.
For Affiliates: The chief HR officer can sign in place of the department chair.
  • Chief HR Officer
    • Reserved for Affiliate requests only. Please contact your institution/organization's HR office for signature.
  • Sponsor/Supervisor
    • Signed by the mentor or supervisor.
  • Department Contact
    • IFSO will contact the specified department administrator for any additional questions and notification for document (DS-2019) pick-up.

Please Note: Completing this request form is separate from the appointment enrollment within your department. Please contact your Academic Personnel/HR representative for appointment-related issues.

Section 2: Program Information

2. Appointment Date

  • End date should match duration of funding available and Form DS-7002. Do not include any dates for personal use, including travel. J Interns are allowed to stay in the U.S. up to 30 days after the end date for personal reasons.

3. Payroll or Non-Paid Position Title

4. Site of Activity

  • If the physical work location is not on UC San Diego Main Campus, please specify the name and address. Include all additional on- or off-campus locations, even if the sites are affiliated with UC San Diego.

Please Note: All dates, activities and program goals should match those described on Form DS-7002, p. 2.

Section 3: Financial Support Information

Complete this section if funding is changing. If funding is the same as listed on the previous DS-2019, please hand-write on this section “Not changing”. If you are completing this section, remember that the minimum monthly financial support required for J-1 non-immigrants is as follows (VGS appointments for longer than 6 months require Graduate Division monthly minimums):

Single:  $2,400
Accompanying J-2 spouse: $800/month additional
Accompanying J-2 child: $400/month additional per child
  • Proof of funding is required and a full month's funding must be accounted, even if the scholar's stay is less than one full month.
  • All documentation must be translated to English and the amount must be converted to U.S. dollars (try the XE Currency Site for an online converter).
    • UC San Diego-Salary
      • This includes salary paid from federal grants disbursed through UC San Diego payroll system.
    • UC San Diego-Other
      • Indicate non-salary support from UC San Diego i.e. per diem, reimbursements, etc.
    • Personal Funds
      • Attach a recent bank statement in English and converted to U.S. dollars.
    • Other
      • For example, home country's employer, institute, university, private foundation, including grants not paid directly to scholar. Please specify the name and attach proof of funding.

Section 4: Certification of English Language Proficiency

Check the appropriate box identifying how the department is certifying English proficiency.

Attach documentation as needed:

  • Test score with Exchange Visitor's (EV) name (minimums)
    • IELTS
      • 6 (overall band score)
    • TOEFL
      • 500 (paper based)
      • 173 (computer based)
      • 61 (internet based IBT)
    • PETS
      • 5
NOT accepted: TOEIC and TOEFL ITP
  • Institutional statement with EV's name
    • Verifies that Exchange Visitor possesses English language proficiency high enough to function daily within the UCSD position and within the local U.S. community
    • Issued on letterhead in English within the past 6-months
    • Includes signature from school official
  • Diploma with EV's name
    • For graduates of schools that teach in the English language (e.g., schools in the UK, Australia, New Zealand, etc.)
  • Sponsor Interview Certification
    • If supervisor has had numerous discussions in English over a certain time period, please indicate in the box to the left of the interview details "numerous discussions in English over the past x months (years)" or similar, appropriate phrase demonstrating that an evaluation of English skills was able to be made.

Section 5: Sponsoring Department Certification

The appropriate signatures on Form A checklist from the department chair, faculty sponsor, and department administrator certifies that the department agrees to the terms and conditions as stated on the form. In addition, the Student-Intern supervisor is certifying that he/she understands all of the following conditions and federal regulations:

Internship Regulations and Program Conditions:

  • This internship program is not designed to recruit and train aliens for employment in the U.S.
  • Sufficient planning, equipment, and trained personnel will be dedicated to provide the internship opportunity specified in the Training/Internship Placement Plan (page 2 of the DS-7002).
  • The Intern has verifiable English language skills sufficient to function on a day-to-day basis (certified in Section 4).
  • The Intern is primarily in the U.S. to engage in a student internship program rather than to engage in employment or provide services to the department.
  • The student internship program exposes the Intern to American techniques, methodologies, and technology and does not duplicate any of the Intern's prior experiences.
  • The supervisor will not place an Intern in an unskilled or casual labor position, in a position that requires or involves child care or elder care, a position in the field of aviation, or in clinical positions or engaging in any other kinds of work that involves patient care or contact, including any work that would require student interns to provide therapy, medication or other clinical care.
  • The supervisor/department will not engage or otherwise cooperate or contract with a staffing/employment agency to recruit, screen, orient, place, evaluate, or train Interns, or in any other way involve outside agencies in the program.
  • The supervisor will complete and submit the required Intern Evaluation(s) in a timely manner and understands that failure to submit these evaluations could result in the termination of the Intern's immigration status. Such evaluations include a concluding evaluation, and for programs lasting more than 6 months, a mid-point, as well as a concluding evaluation. Evaluations should be submitted two weeks prior to the Intern’s departure from the U.S. 

General Program Conditions:

  • The supervisor will not place an Intern in a position that could bring the Exchange Visitor Program or the Department of State into notoriety or disrepute.
  • The Intern has a clear understanding of what office/lab space, equipment, computer access, etc. will be available to him/her.
  • The department will inform IFSO if/when the following are due to change or occur:
    • Change in program activities/goals (as listed on the DS-7002)
    • Change in financial support
    • Termination and/or completion of program (submit a Departure Form)
    • The Intern will be out of the U.S. for more than 30 days (see LOA information)

Form B

Section 1: Student-Intern's Information

1. Name

  • Enter name as it appears on the passport, separated by family name and given name(s).
    E-Mail: Provide contact email address. Important pre-arrival information will be sent to this email account.

2. Email Address

  • Provide contact email address. Important pre-arrival information will be sent to this email account.

3. Date of Birth

  • Enter in month, day, year (mm/dd/yyyy) format.

4. Gender

  • Select gender.

5. City of Birth

  • Do NOT enter province or state. Please provide the city of birth.

6. Country of Birth

  • Enter country where the scholar was born.

7. Country of Citizenship

  • Enter the country which the scholar holds a valid passport. If scholar holds passports from multiple countries, choose the passport country in which the scholar will use to enter the U.S.

8. Country of Legal Permanent Residence

  • Enter only the country which the scholar has legal permanent residence and has the intention of residing there permanently. Do not enter the country of temporary or current residence if it is different than the country of citizenship and the scholar does not wish to abandon their home country.

9. Are you currently inside the U.S.? 

  • If YES, attach a copy of current immigration documents.

Section 2: Dependent Information

J-2 status is available for legal spouse and children (under 21 years old), who are not U.S. citizens:

  • Passport pages are required for all requested dependents.
  • Do not request a DS-2019 form for dependents who are already sponsored in J-2 or have their own independent statuses.
  • Family members are allowed to enter the U.S. in other statuses, such as B-1/B-2 or WT/WB.

10. J-2 Entry Into the U.S.

  • Indicate if J-2 dependent(s) will accompany J-1 scholar to the U.S. at the same time.
  • If the J-2 dependent(s) will travel separately at a later time, indicate when.

Page 2, Section 2: Dean Academic Advisor Certification

  • This form should be completed by the Intern’s Dean or Academic Advisor in the home country institution (not in the U.S.).
  • This information is to certify that the Intern is a currently enrolled, degree-seeking student outside of the U.S. and how the proposed internship at the University of California San Diego (UCSD) is essential to Intern’s academic pursuits. 
  • The Intern should show the official a copy of the Form DS-7002: Training/Internship Placement Plan completed by the Intern’s prospective Supervisor. 
  • The official may place this form B, p. 2, in a sealed envelope to ensure privacy, if he or she chooses.

Form C

Form C Guidelines

The completed Form C should be sent directly to the sponsoring department. IFSO will not forward the form to the department.

This form certifies that the Intern understands the insurance requirements.

  • Indicate what type of insurance coverage the Intern will have during their stay in the U.S.

Form D

Form D Guidelines

Attachment to J-1 Application for Alien Physicians (if applicable)

  • To be completed by the department
1. Supervisor and department chair must sign Section I or II
2. Then, re-route the form to the School of Medicine Dean's Office for approval.
3. Once approved, forward to IFSO along with the completed application package.
  • Must be completed if the scholar holds a foreign medical degree
  • Defines whether the J-1 scholar's program will involve incidental patient contact
  • If Section II is selected on Form D, the department must include the Five-Point Statement.

DS-7002

DS-7002 Guidelines

The UC San Diego Student Intern’s Form DS-7002 (TIPP) should be routed as follows:

  • UC San Diego department completes all sections of Form DS-7002, including signatures from Supervisor and Student Intern (electronic signatures are ok)
  • Intern shows TIPP to Dean/Academic Advisor for the Academic Certification Form
  • Department facilitator forwards form-fillable DS-7002, with signatures, to ischolars@ucsd.edu all docs to International Faculty & Scholar Office (IFSO)
    • Subject line: "TIPP: [Schoar LAST NAME, first name]"
  • Submit other remaining DS-2019 request documentation to IFSO either as a scanned document by email to the same address or hard copy delivered to IFSO.

Please see our annotated DS-7002 for tips on completing the form. 

J-1 Student-Intern Evaluation Requirement

Evaluation Guidelines

Step 1: Download a PDF version of the IFSO Student Intern Evaluation Form.

Step 2: Fill out the Evaluation Form.

Note: The form will not save properly if it is filled-out on "preview" mode on a browser. You must first download the form onto your computer.

Step 3: Upload the completed Student Intern Evaluation Form via the Submission Form below.

Student Intern Evaluation Submission Form