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J-1 Extension Application Instructions

Note: Exchange Visitors may not be eligible for extension if they have:

Required Documents

Required Documents

  • Online Recharge
  • Form A 
    • Completed by department
  • Form B
    • Completed by scholar
  • Form C 
    • Completed by scholar
  • Form D 
    • Completed by department
    • Required for any exchange visitor with an MD
  • Proof of Financial Funding
    • On official letterhead
    • Translated to English
    • Amount in or coverted to U.S. dollar (try the XE Currency Site for an online converter)
    • Examples:
      • Scholarship letter on organization's letter head
      • Recent bank statement showing currently existing liquid funds
        • Not acceptable: stocks, bonds, mutual funds
      • If funds are from a family member or other individual, our office will require an additional signed statement from that individual that they will be supporting the J-1 is required.
  • Passport (if renewed)
  • I-94 (if scholar has received a new I-94 since initial DS-2019 was issued)
  • Appointment Form (approved not pending)
    • Visiting Graduate Student Appointment (Graduate Division in VGSAS)
    • Visiting Scholar or Postdoctoral Appointment (Office of Postdoctoral & Visiting Scholars Affairs in RSAS)
    • Other Academic Appointments (Offer letter or appointment letter from Dean's Office)
    • Other Salaried Appointments and Non-Salaried Appointments

Form A

Checklist: Sponsoring Department Certification

The appropriate signatures are required from the department chair, faculty sponsor, and department administrator. This certifies that the department agrees to the terms and conditions as stated on the form.

  • Department Chair
    • This must be signed by the department chair. Contact the departmental Dean's Office or Academic Personnel office for specific procedures.
For Affiliates: The chief HR officer can sign in place of the department chair.
  • Chief HR Officer
    • Reserved for Affiliate requests only. Please contact your institution/organization's HR office for signature.
  • Sponsor/Supervisor
    • Signed by the mentor or supervisor.
  • Department Contact
    • IFSO will contact the specified department administrator for any additional questions and notification for document (DS-2019) pick-up.
Please Note: Completing this request form is separate from the appointment enrollment within your department. Please contact your Academic Personnel/HR representative for appointment-related issues.

Section 2: Program Information

2. Period of Extension Requested

  • For non-salaried positions, end date should match duration of funding available.
  • For salaried, UC San Diego appointments, you may use a projected end date if the appointment is likely to be renewed annually.
  • Do not include any dates for personal use, including travel. (J scholars are allowed to stay in the U.S. up to 30 days after the end date for personal reasons.)

3. Extension

  • Indicate if there is a possibility of extending the scholar's appointment beyond the current requested date.

4. Tenure

  • Indicate if the current appointment is changing to a permanent tenure-track position. If so, the J-1 is not appropriate; please contact IFSO for assistance.

5. Describe Area or Field of Research

  • Indicate the field of research or teaching subject related to their activity at UC San Diego.
  • Keep it general and short; e.g., Biology, Computer Science, Information Technology, etc.
  • This may be different than the field of their degree or the department name.

6. Activity

  • Specify whether the scholar will engage in research or teaching duties in this amended appointment period.
  • Select all that apply.

7. Payroll or Non-Paid Position Title

  • Do not leave blank, otherwise form will be returned to the department. Contact your department's Academic Personnel or HR offices for assistance.

For Affiliates: Indicate the title according to your organization, such as VMRF, Ludwig, etc.

All appointments or positions must be approved by the appropriate units (Graduate Division, OPVSA, Dean's Office or HR) prior to submitting the DS-2019 Initial Request to IFSO. A copy of the approved appointment letter or enrollment form is required.

8. UCSD Title Code

  • Enter the appropriate position title code corresponding to the title selected on #5. Affiliates do not need to enter title code. Leave blank if position does not have a title code (usually non-academic titles without salary).

9. Percent Effort

  • If appointment is full-time effort, indicate 100%; otherwise, indicate the % effort expected. Only required for paid titles.

10. Benefits Eligibility

  • Indicate if the scholar is eligible for UC San Diego health insurance as part of employee benefits.

11. Site of Activity

  • If the physical work location is not on UC San Diego Main Campus, please specify the name and address. Include all additional on- or off-campus locations, even if the sites are affiliated with UC San Diego.

Section 3: Financial Support Information

Complete this section if funding is changing. If funding is the same as listed on the previous DS-2019, please hand-write on this section “Not changing”. If you are completing this section, remember that the minimum monthly financial support required for J-1 non-immigrants is as follows (VGS appointments for longer than 6 months require Graduate Division monthly minimums):

Single:  $2,400
Accompanying J-2 spouse: $800/month additional
Accompanying J-2 child: $400/month additional per child

*Exception: Postdoctoral appointment letter is sufficient proof to meet these requirements for title codes 3252, 3253, and 3254. No additional funding is required.

 

Proof of funding is required and a full month's funding must be accounted, even if the scholar's stay is less than one full month.

All documentation must be translated to English and the amount must be converted to U.S. dollars (try the XE Currency Site for an online converter).

  • UC San Diego-Salary
    • This includes salary paid from federal grants disbursed through UC San Diego payroll system.
  • UC San Diego-Other
    • Indicate non-salary support from UC San Diego i.e. per diem, reimbursements, etc.
  • Personal Funds
    • Attach a recent bank statement in English and converted to U.S. dollars.
  • Other
    • For example, home country's employer, institute, university, private foundation, including grants not paid directly to scholar. Please specify the name and attach proof of funding.

Form B

Section 1: Scholar Information

Please send the completed Form B directly to the sponsoring department. IFSO will not forward the form to your department.

1.Name
  • Enter name as it as appears on the scholar's current DS-2019, separated by Family and Given names.

2. E-mail Address

  • Provide current e-mail address, UC San Diego's preferred.

3. Telephone Number

  • Indicate your current U.S. telephone number.

4. Address

5. Medical Degree

  • Indicate if you currently holda a medical degree.
  • If so, Form D is required.

6. Labor Certification

  • Indicate if the scholar has ever received an approval for a Labor Certification for permanent residence.
  • This is the first step to a U.S. permanent residence application based on employment.

7. Immigrant Petition

  • Indicate if an I-140 (immigrant petition) or I-130 (through marriage/family) has ever been filed for permanent residence in the U.S.

8. Currently in the U.S

  • Indicate if you are currently inside the U.S.
  • If Yes, answer question 8(b).

9. 212(e)

  • Indicate if scholar has filed for waiver of two-year home residence requirement.
  • If so, include copy of the receipt or approval notice.

Section 2: Dependent Information

  • Complete this section for any family members who will continue in J-2 status only.
  • Notify IFSO immediately if any J-2 dependent is no longer in J-2 status or has filed for a Change of Status.

From C

Form C Guidelines

Form C: Health Insurance Memo of Understanding

  • To be completed by the current scholar
  • This form certifies that the scholar understands the insurance requirements.
  • Indicate what type of insurance coverage the scholar will have during their stay in the U.S.

Form D

Form D Guidelines

Form D: Attachment to J-1 Application for Alien Physicians (if applicable)

  • To be completed by the department
1. Supervisor and department chair must sign Section I or II
2. Then, re-route the form to the School of Medicine Dean's Office for approval.
3. Once approved, forward to IFSO along with the completed application package.
  • Must be completed if the scholar holds a foreign medical degree
  • Defines whether the J-1 scholar's program will involve incidental patient contact
  • If Section II is selected on Form D, the department must include the Five-Point Statement.